Privacy & Data Protection Policy
How we collect, use, store, and share personal data — and the rights you have over your information.
1. Introduction
The Teaching School (“we”, “us”, “our”) is committed to protecting the privacy and personal data of our learners, staff, partners, and website users.
This policy explains how we collect, use, store, and share personal data in accordance with:
- The UK General Data Protection Regulation (UK GDPR)
- The Data Protection Act 2018
This policy applies to all learners enrolled in our training programmes and individuals who interact with us.
2. Data Controller
The Teaching School is the Data Controller for the personal data we collect.
Contact details: The Teaching School, …, ….
3. What personal data we collect
We may collect and process the following data:
Identity data
- Full name
- Date of birth
- National Insurance number
- Photographic ID
Contact data
- Address
- Email address
- Phone number
Educational & training data
- Course enrolment details
- Attendance records
- Assessment results
- Qualifications achieved
- Skills profile
- CV and employment history
Employment readiness data
- Work preferences
- Availability
- Interview performance feedback
- References (where applicable)
Special category data (where required)
- Health information relevant to training or work placement
- Disability information for reasonable adjustments
- Right to work documentation
4. How we collect data
We collect data when you:
- Enrol onto a course
- Complete registration or assessment forms
- Provide documents for compliance
- Participate in training, assessments, or work placement preparation
- Communicate with us by phone, email, or in person
5. Lawful basis for processing
We process personal data under the following lawful bases:
- Contractual necessity — to deliver training services.
- Legal obligation — for funding, safeguarding, and compliance.
- Legitimate interests — to support learners into employment.
- Explicit consent — for sharing data with third-party employers for work placement.
6. How we use your data
We use your data to:
- Register and manage your training
- Assess progress and qualifications
- Provide learner support
- Meet funding and regulatory requirements
- Prepare you for employment
- Match you with suitable employers for work placement
- Communicate with you regarding opportunities
7. Sharing your data with third parties (work placement provision)
A core part of our training service is to assist learners into work placements and employment from relevant courses.
With your explicit consent, we may share relevant personal data with carefully selected third-party employers, recruitment partners, or placement providers for the purpose of securing a work placement or employment opportunity.
This may include:
- Name and contact details
- CV and skills profile
- Course performance and qualifications
- Attendance and reliability records
- Right to work confirmation
- Any reasonable adjustment information necessary for the workplace
We only share information that is necessary and relevant to the opportunity, with express consent and in the event that a placement is required as part of the training provision.
All third parties are required to process your data in accordance with UK GDPR and required to process all data within the UK.
You may withdraw your consent to this sharing at any time.
8. Data security
We implement appropriate technical and organisational measures to protect personal data, including:
- Secure digital storage systems
- Restricted staff access
- Password protection and encryption
- Secure disposal of paper records
9. Data retention
We retain learner data for:
- 6 years after course completion for compliance and funding audit purposes.
- Longer where required by law or safeguarding regulations.
After this period, data is securely deleted or anonymised.
10. Your data protection rights
Under UK GDPR, you have the right to:
- Access your data
- Correct inaccurate data
- Request erasure of data
- Restrict processing
- Object to processing
- Withdraw consent for data sharing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
11. Cookies and website data
Our website may collect limited data via cookies to improve user experience. This does not include sensitive personal data.
12. Complaints
If you have concerns about how your data is handled, please contact us first on … or at ….
You also have the right to complain to the Information Commissioner’s Office (ICO) at https://ico.org.uk.
13. Changes to this policy
We may update this policy from time to time. The latest version will always be available on our website.
14. Consent statement for learners
During enrolment, learners will be asked to sign a consent form confirming:
“I consent to The Teaching School sharing my relevant personal data with third-party employers and placement providers for the purpose of securing work placement and employment opportunities following my training.”